Choosing to migrate to a different email provider is a difficult choice, but one that can ultimately be very beneficial. There are various reasons why you might want to do this, but generally, it’s a big choice and can often have a large positive impact on your business and workflow if you end up making the correct choice.
The thing is, how do you choose the best email migration service provider for your specific business? There are so many to choose from which makes it difficult. Today we’ll go over some of the most important things to keep in mind when making this choice and what you can expect in the end.
Here Are 4 Things To Consider When Choosing An Email Migration Service:
1. Cost
Choosing a budget is important as there are few things as variable as the cost of the email migration service you are choosing. Of course, you shouldn’t go over it otherwise the move may not be profitable or would take way too long to become such. It is also useful to write off any services which are outside of your budget range as it will narrow your search down to fewer options and thus it will take less time to pick one.
You also shouldn’t just be picking based on price, as it is quite often that cheaper services also end up being worse in the long run. This means that you will have to carefully choose and strike a balance between price and quality. This balancing act certainly isn’t easy but it’s something that you will have to do if you wish the best for your company.
2. Security and Data Protection
Another thing that is all but necessary when choosing the right email migration service for you and your company is to carefully consider their level of security and data protection. This is important for any company, but doubly so if you deal with sensitive information such as personal user data or something similar.
A data breach would be catastrophic so it’s important to take every possible measure to ensure that this doesn’t happen. Different migration services have different levels of quality and that includes the level of security that they provide. Once again, you can expect better security out of pricier services, but that isn’t always the case and is more of a rule of thumb which is why you should always double-check and not take anything at face value.
3. Migration Scope
Something that is often forgotten until later on when choosing an email migration service is considering the scope of migration that they offer. Not every service offers the same things so you’ll need to make sure that they have everything you will need for the move. Check things such as what kinds of email data they will be migrating and if that encompasses everything you’ll need, the number of users that they can migrate and whether it’s equal to or larger than your needs, and of course the size of the mailbox as you wouldn’t want it limiting you later on as that would then require another migration and be a massive pain in the neck.
4. Customer Reviews
As with any kind of product, it’s a good idea to check the reviews of previous customers and see what kind of experiences they have had. Not only does it give you a general overview of their quality, but it can also provide insight into things that you may not be able to figure out otherwise before making the purchase. This can include small issues that may not be mentioned elsewhere or even positive traits which the company itself doesn’t list. It’s quite the mixed bag, but you can expect to learn a lot from reviews and should check them out even if you’re already pretty sure that you’ll be making the purchase and working with them.
Conclusion
It’s never an easy choice to make due to the sheer number of moving parts that go into an actual migration, but doing your due diligence and making sure that you’ve checked everything that you can is the best way to increase your odds of things going smoothly both during the move and later down the line. You may not be able to catch and prevent every single issue, but if you can stop most of them then that’s good enough. We hope that our list of things to keep in mind will help you when choosing an email migration service and we hope that your migration will go smoothly.
Also Read: Why Your Business Needs These 5 Types Of Managed IT Services Today?
