What Is A Computerized Maintenance Management System (CMMS)?

What is Computerized Maintenance Management System?

A computerized maintenance management system (CMMS) is software that enables maintenance managers to manage data about maintenance operations, equipment, preventive maintenance, assets, work orders stock, workflows, safety adherence, and teams. The following is a brief overview of what a Computerized Maintenance Management System is.

What Can You Do With CMMS Software?

Businesses that rely heavily on physical assets can use a computerized maintenance management system to digitally plan, track, measure, and optimize maintenance activities. With a Computerized Maintenance Management System software platform and workflow, you can manage all aspects of your maintenance operation, including reactive, preventive, and predictive maintenance. Additionally, it centralizes information about facility maintenance and enables you to automate virtually any asset maintenance task.

Furthermore, Computerized Maintenance Management System eliminates paperwork and time-consuming tasks, freeing employees to focus on more critical tasks and be more productive and proactive. Computerized Maintenance Management System, also called computerized maintenance management information systems (CMMIS), they are used in various industries, including manufacturing, oil and gas production, power generation, construction, and transportation. Schools, churches, and other nonprofits use CMMS to track work orders across campus-based facilities.

A CMMS’s database is the lifeblood of the system. It organizes data about the assets that a maintenance organization is responsible for maintaining and the equipment, materials, and other resources necessary to do so. This level of automation will significantly benefit you as a manager. Everyone has access to the most current information, which minimizes the risk of human error, accelerates response times, and enables you to track and analyze massive amounts of data that you would not have otherwise.

What Are The Advantages Of CMMS?

The introduction of Computerized Maintenance Management System altered the landscape of maintenance and facilities management while increasing the overall efficiency of large and small maintenance departments. The following are some of the most significant advantages.

1. Well-Organized Maintenance Schedules

Using Computerized Maintenance Management System benefits a facility by streamlining maintenance scheduling, whether for large automated equipment or tenant piping. Specific Computerized Maintenance Management System software even enables fine-tuning schedules for any maintenance performed by an organization, allowing for a diverse range of plans.

Scheduling is highly beneficial when an organization employs multiple maintenance strategies in the exact location. With a CMMS in place, managers can quickly understand their maintenance strategies—for example, reactive vs. proactive maintenance—and drill down into specific methods to determine the effectiveness of particular tasks

2. Improved Inventory Control

Also included in the software are inventory management and tracking capabilities. Users can keep track of special order items, the location of parts and materials, and whether specific items are stocked. In addition, you can monitor inventory movements, such as the transport of objects between locations or the stock levels within a facility.

Furthermore, a CMMS can assist in determining the cost of a component or its replacement. Certain inventory control modules in CMMS notify maintenance teams of available tools, track tool movement, manage the tool room, and assign devices to employees.

3. Enhanced Visibility

Paper-based or inefficient systems provide only a partial picture of your assets and their management. By providing clear insight and effective reporting, a CMMS increases the visibility of your assets and enables you to identify areas of strength and weakness.

Preventative maintenance can be planned, providing visibility into what your team is doing and when. At the same time, you can improve service level agreements and compliance. By demonstrating tangible results, you can contribute to the advancement of actual change. 

Moreover, you can monitor key performance indicators (KPIs) and quickly identify and resolve issues, preventing them from becoming problems.

4. Decreased Work Time

CMMS can significantly minimize overtime by reducing the need for emergency maintenance and repairs. Maintenance personnel can operate more efficiently and effectively when maintenance is scheduled. Businesses can save a considerable amount of money when they implement maintenance software.

However, selecting the appropriate CMMS and partnering with the proper vendor is critical to maximizing your return on investment (ROI). A seasoned vendor can assist you both now and in the future as your maintenance operation expands.

5. Enhanced Overall Safety

Another benefit of using CMMS software is it helps secure the site. Enabling easy access and sharing simplifies permit management within the system. It discusses electrical safety, foreign material exclusion, lock-out/tag-out procedures, confined space training, and safety plans and compliance requirements.

Additionally, CMMS software tracks hazardous material safety data and maintains standards and ratings for flammability, health, and emergency safety. The software can store employee safety training records to ensure that all employees on site are aware of safety expectations.


When you consider the actual cost of not having a CMMS or using an ineffective system, investing in a market-leading maintenance management system becomes a no-brainer as you’ll see a quick return on your investment. This guide should have adequately explained a CMMS system, how it operates, and, most importantly, whether your business can benefit from one.

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