Semi-trailers are an instantly recognizable fixture in the U.S. logistics and transportation sector. Businesses that ship goods rely on these trailers to get the job done. If your business ships more than one load of items each day, but you do not want to buy a truck, renting a semi-trailer is the perfect solution.
When you rent a semi-trailer, you have the flexibility to send goods to customers immediately. This takes the stress off your employees to get shipments done on time. Moreover, renting a semi-trailer is far more cost-effective than owning a truck or delivery vehicle.
You do not have to pay for maintenance; your only responsibility is ensuring your drivers look after the semi-trailer.
However, there is a lot to consider when searching for semi-trailers for rent.
Keep reading to discover the 9 most common mistakes you should avoid when Renting a semi-trailer:
1. Not Assessing Your Reasons for Renting a Semi-Trailer
Before looking for semi-trailers, you must consider the type of cargo you want to transport. Your cargo is directly linked to the semi-trailer capacity you want to rent.
Furthermore, you must consider the costs associated with renting a semi-trailer. The rental fees will vary based on the type of trailer you rent and how long you rent it.
2. Not Choosing the Right Type of Semi-Trailer
You have to do a bit of homework when renting a semi-trailer. At the very least, you should ask the semi-trailer renting company to explain the trailer models to you.
For instance, a dry van will be suitable for shipping non-perishable food, textiles, or plastics. If your shipment consists of pharmaceuticals, tobacco, or food, you should rent a reefer (refrigerated trailer).
Aggregate shipments require a dump truck, while large equipment may need an excavator. You can rent a flatbed truck to transport construction vehicles or large materials. Rent a tanker to transport toxic or flammable substances, such as fuel, gases, liquids, or chemicals.
It is crucial to pick the right trailer for your business needs and confirm whether the rental company offers the type of trailer you want.
Nowadays, most rental companies offer semi-trailers upgraded with the latest technology or equipment. You can choose semi-trailers with temperature control, anti-corrosion technology, and even self-steering axles.
3. Not Checking the Route the Semi-Trailer Will Take
When deciding on the semi-trailer you want to rent, you must also consider the trailer’s route. For instance, if you need a trailer for several shipments during the winter months, you must pick one that can withstand severe weather.
If your driver will be taking the trailer to different states, you want something with an updated GPS. You should also be aware of roadworks or poor road conditions, if possible.
4. Not Checking Weight and Size Guidelines
This is another common mistake you must avoid at all costs. Firstly, you must have a truck that can haul the trailer. You cannot haul a trailer unless you comply with the weight and size restrictions laid out by the U.S. Department of Transportation.
It is also important to remember that each state and region may have its own requirements for semi-trailers and trucks.
One important factor to remember is that no state can impose a length limitation on a semi-trailer-truck combination if it is less than 48 feet, no state can ban semi-trailer-truck commercial vehicles, and no state can impose a length limitation of less than 28 feet on a semi-trailer if it is part of a semi-trailer truck-tractor combination.
Furthermore, even if you have a truck that goes with the trailer you want to rent, you must be 100% certain that the trailer hooks up to it properly. If your driver hauls the trailer and it is not secure, it can cause an accident, putting lives at risk and damaging your freight.
5. Not Doing a Double Check Before Renting a Semi-Trailer
It is important to check a semi-trailer for compatibility and damage before you rent it and take it back to your premises. You should also check that all of the trailer’s components work properly. These include lights, refrigeration sections, sensors, hydraulics, and more.
If you find existing damage before you drive off with the trailer, make a note of it. Otherwise, you may be held liable for it.
6. Not Determining How Many Shipments You Need to Make
You will find it difficult to rent a semi-trailer if you do not know how long you want to use it. There are several rental terms, including weekly, monthly, and annually. If you use a semi-trailer for over 12 months, you must include maintenance and insurance in your rental contract.
7. Not Planning for Permits and Legal Requirements
Certain loads may require permits, especially for transporting overweight or oversized items. In 2024, the enforcement of these permits may become stricter. This is mainly due to advancements in automated monitoring systems.
If you do not obtain the necessary permits, your business may be fined, leading to unnecessary shipment delays. In the worst-case scenario (other than losing money), your driver may be forced to unload the cargo.
8. Not Considering Seasonal Demand and Availability
The demand for semi-trailers often fluctuates throughout the year. You should be aware of the seasonal variations so you will know when to book a trailer. For instance, the holiday or peak construction seasons may increase demand for trailers. This may result in limited availability when you need to rent a trailer.
9. Renting a Semi-Trailer Is All About Convenience
Careful planning and preparation cannot be overstated when renting a semi-trailer. You must avoid the mistakes outlined above and always prioritize the safety of your drivers. Also, plan ahead for fuel stops, breaks, and potential maintenance issues, in addition to road conditions and weather.
Whether you have rented a semi-trailer before or you want to rent one for the first time, the process can go smoothly if you know what to look out for. Renting a semi-trailer from a reputable rental company will ensure that you can navigate the renting process with confidence.
