5 Technologies to Improve Your Company’s Compliance

5 Technologies to Improve Your Company's Compliance Employee Handbook

Quality assurance is more important than you think. Choosing the right tools can help your business improve its compliance while reducing redundancies, wasted hours and oversights. No matter what industry you’re in, company’s compliance is imperative to smooth operations, ethical practices, and customer satisfaction. The impact of digitalization is significant.

Below are Five Types of Technologies, Your Business can use to Improve your Company’s Compliance Adherence Easily:

1. GRC Software

A government, risk and compliance platform offer live monitoring and detailed reports that allow you to mitigate risks before they become problems. You can develop greater preventative strategies by utilizing a GRC to protect your business. Part of risk management is understanding the landscape and continually monitoring it for changes. Technology is able to perform impeccable, round-the-clock analyses that humans can’t.

It doesn’t replace the need for qualified QA specialists, but it does make their jobs easier and improve your risk management and response. QA should also collaborate with HR to develop a risk priority task list. Understanding risk priorities in every division ensures attention is allocated to the most important ones first.

2. Tax Software

To ensure payroll company’s compliance with federal, state, and local laws, your organization should institute a tax management software. Specialists may already utilize platforms to keep track of records and input data, but how are you certain everything is up to code? First and foremost, make sure your financial department understands all of the latest payroll compliance regulations. Then update your financial management software and tax platforms to meet those standards and improve performance.

3. ELD Compliance Solutions

Fleet management needs QA just as much as any other facet of business. Ensuring that all vehicles are regulated and meet industry standards prevents hefty fines and violations. An ELD solution helps keep your fleet compliant hassle-free. Prioritize this and other regulatory maintenance to avoid being penalized. Additional fleet management solutions that can assist company’s compliance include dashcams and GPS tracking.

4. Employee Handbook Software

One of the easiest ways to improve quality is to make sure that all employees fully understand how to perform their jobs according to regulations. An employee handbook is, unfortunately, often given during onboarding and discarded shortly after. Rather than treating the company’s compliance as a technicality, it should be an ongoing part of your company’s compliance culture. Modernizing your employee handbook to be hosted on accessible software can help you achieve this.

Employee handbook software offers valuable information for new hires and serves as a reference guide for long-time employees. Using a software also allows you to easily make changes that reflect immediately rather than having to reprint and publish multiple versions of the same material.

5. Performance Monitoring Tools

Employees should be trusted to do their jobs, but that doesn’t mean a business shouldn’t be aware of how they’re working. Their performance must be tracked accurately, without giving them feeling of micro-management. Employee performance monitoring tools allow you to track assignments in depth, receive ongoing progress reports and even see how work computers are being utilized. Software can range from collaborative platforms like Asana and Basecamp to PC monitoring services such as Desktime.

In addition to selecting the right software, you should also prioritize effective communication. Many compliance errors occur when employees act independently during times of uncertainty. Having an open communication culture makes people feel more comfortable reaching out, so they’re less likely to accidentally violate regulation.

Summing Up your Company’s Compliance:

When it comes to your company’s compliance, it has now become necessity to stay updated with recent technologies. For instance, a calibration management software will help you ensure that all organizational protocols are being followed and that all equipments are calibrated correctly to be secured from adjustments, damage or deterioration that would invalidate the calibration status and subsequent measurement results. In this way, you can save a large amount of time and money for maintaining the proper records along with higher accuracy.

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